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Job Details

Req Id    86782 
Department    CARDIO-THORACIC 
Shift   Days
Shift Hours Worked    8.00 
FTE    1.066667 
Work Schedule    SEMC 8 HR 
Employee Status    A1 - Full-Time 
Union  Non-Union

Job Summary

The Administrative Assistant works under general supervision.  Duties and responsibilities include providing administrative support to senior professionals. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the hospital's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to the head of a unit/department, Director or AVP.

Core Job Responsibilities

Administrative Duties - The administrative assistant performs administrative support duties including but limited to: answering and directing phone calls; organize and schedule meetings and appointments; producing and distributing correspondence memos, letters, faxes and forms; maintaining computer and manual filing systems.

Project Oriented - The administrative assistant performs project oriented tasks including but not limited to: collection of quality data; analysis & evaluation of quality data; preparation of charts & diagrams; preparation of detailed flowcharts & procedures; working autonomously on large or small scall projects; planning methods to collect data, compose routine correspondence; maintain historical data; coordinates preparation & distribution of procedures. 

Service Excellence - The administrative assistant addresses visitor issues including but not limited to: providing general support to visitors; responding to requests and making active referrals to subject matter expert/decision maker who can fulfill the request; provides culturally sensitive service.

Confidentiality - The administrative assistant adheres to discretion and the rules and regulations set forth regarding confidentiality of information.

Safety and Environment of Care - The administrative assistant utilizes standard precautions and practice at all times, maintains a safe and clean work environment by complying with procedures, rules, and regulations.  

 Continuing Education - The administrative assistant maintains professional and technical knowledge by attending educational workshops, in-services, and establishing professional networks.  Maintains awareness of MVHS policies and procedures relevant to the position

Education/Experience Requirements

Required:  High School Diploma or GED
Preferred:  Associates Degree in Secretarial Sciences and/or comparable secretarial experience.

Licensure/Certification Requirements

Required: n/a
Preferred:  Certified Administrative Professional (CAP)

EOE AA M/F/Vet/Disability

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Successful candidates might be required to undergo a background verification with an external vendor.

Nearest Major Market: Utica