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Accounts Payable Coordinator - Full Time - Days


Job Summary

The Accounts Payable Clerk in the Finance Department performs a combination of routine verifying and posting duties to assist in maintaining accurate accounting records, to complete the accounts payable cycle and assist in the monthly and yearly financial cycle.

Work is performed in accordance with the established philosophy, goals, and objectives of the hospital and the Finance Department.

Core Job Responsibilities

  • Responsible for processing payments for purchase order transactions.
  • Audits invoices against the purchase order/receiving report for correct vendor information, items, quantity and price.
  • Ensures payments are made to vendors according to the terms in the purchase order.
  • Monitors invoices for correct information; issues exception reports if necessary.
  • Responsible for processing vendor refund or rebate checks.
  • Maintains orderly and complete filing system for all invoices.
  • Types and inputs any manual checks and provides cash clerk with accurate safe count.
  • Mails all signed checks with all necessary documents.
  • Reconciles vendor statements monthly, balancing accounts payable balance and researching any discrepancies.
  • Provides accounting staff members with photocopies of requested accounts.
  • Responsible for proper coding and signatures of expense vouchers and invoices.
  • Supply accountants with monthly accruals.
  • Completes review of received not invoiced report within 5 business days of receipt.
  • Ensuring accurate information for yearly 1099's.

Education/Experience Requirements


Required:  High School Graduate
Preferred:  Associate Degree in Business and/or comparable business education.


Minimum of one year’s experience, preferably in a business office setting.


  • Must have typing, adding machine/calculator, and computer skills.
  • Knowledge of general office equipment e.g. copier is required.
  • Must possess strong interpersonal skills, with considerable patients, tact and diplomacy, and good telephone etiquette.
  • Strong organizational skills and priority setting ability is required.

Licensure/Certification Requirements

Required:  N/A
Preferred:  N/A

EOE AA M/F/Vet/Disability

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Successful candidates might be required to undergo a background verification with an external vendor.

Job Details

Req Id    71001 
Shift   Days
Shift Hours Worked    9.50 
Work Schedule    GENERAL BENEFITS 
Employee Status    A1 - Full-Time 
Union  Non-Union

Nearest Major Market: Utica