OR Materials Management Supply Coordinator - Full Time - Variable


Job Summary

The Operating Room Lawson Coordinator is responsible for oversight of the requisitioning, receiving, expensing, inventorying, delivery of supplies, materials and instruments in support of the Surgical Services program for the MVHS Inc. Operating Rooms.  Works with vendors to negotiate product substitutions, pricing and product delivery.   Ensures compliance with regulatory standards by monitoring changes issued by regulatory agencies governing sterile supplies.  Works under the general direction of the OR Materials Management Supervisor and/or Manager. 

Core Job Responsibilities

  • Responsible for ordering critical supplies and urgently needed supplies by either processing an on-line purchase order or contacting the vendor directly to place the order and arranging delivery. Requisitions supplies to the Purchasing Assistant for processing with vendors of nonstock supplies, instruments and replenishment of surgical inventory. 
  • Keeps OR staff informed of shortages, back orders and substitutions.
  • Reconciles information related to inventory product expensing (Lawson issue orders) and variances that affect the quantity on-hand via the computer interface from the OR system (Epic) to the MMI system (Lawson). This process requires comparison and analysis of information/data coming from the OR scheduling/perioperative system and decrementing/expensing of inventory from the OR perpetual inventory locations. Research and resolution of all discrepancies is required immediately. Also, this process may require running of a Lawson application that accurately allocates expense and/or adjusts to the actual physical quantity on-hand.
  • Monitors daily backorders.  Works with the purchasing staff, OR staff, and vendors to expedite orders and identify substitutions when necessary. Maintains a daily log of backorders and actions; reports to OR staff members verbally and by posting and recording in the OR report log at daily huddle board.
  • Counts multiple inventory locations using the ABC cycle count method and participates in the year-end physical inventory with the operating room using the physical count sheets in compliance with hospital policies and procedures. 
  • Makes decisions about inventory levels and timing of reorders. (these are mostly routine actions!) Reviews and analyzes usage to determine if quantity on-hand and reorder points are consistent with use to ensure product availability. Adjusts reorder points (PAR/MIN/MAX) in Lawson to accurately reflect product use and lead time for replenishment of inventory is support of customers. Monitors daily backorder reports to identify changes in usage that may require a reorder point change to maintain inventory levels consistent with customer requirements for patient care.
  • Maintains professional business and ethical relationships with internal and external customers.
  • Adjusts time schedule to meet department needs and responsible for filling in for other staff as required, which may include cross-site for the effective functioning of the OR Materials Management department.  
  • Coordinates the on-hand inventory between all areas in the operating arena to ensure product availability to support physician preference and minimize inventory levels. Develops processes to identify and remove obsolete inventory.
  • Reviews and makes recommendations to policy and procedures and adheres to policy and procedures related to product recalls received from vendors which requires identifying, removing and contacting vendors to return. Maintains records and submits report to Director of Materials or Supervisor.
  • Compiles reports from wholesalers and other vendors, identifying opportunities for cost savings and department efficiencies.  Reports on operating room supplies, tools and equipment purchases and usage.
  • Performs related duties as directed.

Education/Experience Requirements


  • High school diploma or GED required.
  • Technical knowledge of medical products.
  • Experience maintaining inventory par levels.
  • Ability to negotiate product price and shipping terms.
  • Good attention to detail
  • Ability to collaborate with all levels.
  • Good interpersonal, written and verbal communication skills.
  • Demonstrated initiative as well as problem solving and judgement skills.
  • Planning, organizing and time management skills.  
  • Proficiency with MS Office, and MMIS.


  • Experienced in maintaining par levels

Licensure/Certification Requirements


Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Successful candidates might be required to undergo a background verification with an external vendor.

Job Details

Req Id  89180 
Shift Variable
Shift Hours Worked  8.00
FTE 1 
Work Schedule  HRLY NON-UNION
Employee Status A1 - Full-Time 
Union Non-Union
Pay Range $17 - $24 Hourly

Nearest Major Market: Utica