PAYROLL PRACTITIONER

Job Details

Req Id    86846 
Department    FINANCIAL OFFICE 
Shift   Days
Shift Hours Worked    8.00 
FTE    1.066667 
Work Schedule    GENERAL BENEFITS 
Employee Status    A1 - Full-Time 
Union  Non-Union

Job Summary

The PAYROLL PRACTITIONER in the Finance Department performs a combination of routine verifying and posting duties in the preparation of the bi-weekly payroll cycle. Maintains the automated Time and Attendance System.  Reconciles, prepares, and maintains accurate records of reporting to the regulatory agencies both state and federal. Assists in the completion of the monthly and yearly financial cycle. Work is performed in accordance with the established philosophy, goals and objectives of the Hospital and the Finance Department.

Core Job Responsibilities

• Provides clerical support for completion of the bi-weekly payroll cycle.
• Maintains knowledge of Hospital’s payroll system, policies, and departmental procedures.
• Opens, date stamps, sorts and distributes daily mail; Distributes accordingly.
• Prepares correction sheets from previous pay period submitted by the departments for late P.E.A.R.’s, missed punches, and payroll errors to be manually keyed into the AS400 mainframe subsequent to the Kronos interface.
• Completes merit increases – rate changes in AS400.
• Handles all employee phone calls pertaining to payroll.
• Initiates any corrective actions necessary, reviewing any requested deviations from hospital policy with the Accounting Manager prior to any action.
• Maintains and updates deduction records for all employees i.e. direct deposits, garnishees, internal sales, etc.
• Initiates any follow-up action to ensure balancing to the general ledger withholding accounts.
• Process vouchers received by Human Resources and submitted to payroll
• Prepares check requests for all deductions to be submitted to outside agencies including TSA companies, state and local governments (garnishees), and banks.
• Calculates disability, worker’s compensation, and family medical leave verifying information obtained from Human Resources from disability log, enters times in Kronos.
• Prepares, inputs and issues manual payroll checks following established hospital and computer procedures, reviewing each check with the Accounting Manager.
• Provide wage information to outside agencies such as: NYS unemployment, Social Security Administration, lenders, etc.
• Maintains organized filing system of all vouchers, merit increase forms, manual check requests, and wage verifications.
• Processes payroll for the St. Luke’s Home following the same procedures established by the Finance Department.
• Maintains a complete and orderly filing system for all reconciliations, correspondence, project and daily duties.
• Answers telephone in a professional courteous manner within four (4) rings, answers general payroll questions.

Education/Experience Requirements

Required: 

• High school diploma  
• Typing, adding machine/calculator and computer skills
• Knowledge of general office equipment
• Minimum of one year’s experience, preferably in a business office setting.

PREFERRED:

• Associate degree in the business or comparable business education

Licensure/Certification Requirements

EOE AA M/F/Vet/Disability

Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.

Successful candidates might be required to undergo a background verification with an external vendor.